Budget development

A good quality budget is essential for successful fundraising for development programs. It also ensures the necessary resources are allocated and is an important management tool during program implementation.

However, developing a quality budget can be challenging, especially for complex programs with a tight deadline.

At Fair & Sustainable Consulting we have extensive experience with budgets from EUR 100.000 to EUR 100.000.000 for a variety of clients and donors. We have specific experience in developing formats and processes to consolidate data for different countries and members of a consortium.

Together with our clients, we design a tailor-made approach for each assignment. We discuss both the technical aspects of the budget and the division of tasks and responsibilities between the client, partners and consultant. We can coordinate and implement the whole budget development process, or provide specific services such as advice, building a format, or a quality check. In all cases, we help our clients to ensure:

  • budgets meet the donor’s guidelines
  • are competitive yet include sufficient funds for staff and overhead costs
  • are consistent with the narrative proposal.

To give the final product a competitive edge, we apply different techniques to ensure the budget is free of error, and well presented.


Woord en Daad – Fiber for the Future, Philippines, 2019 – funding approved by RVO SDG Partnership facility

Building a format for transformation of partners’ impact pathway based budget to RVO’s partner based budget sheets. Supporting partners and processing their contributions, calculation of key standards, ensuring consistency of budget with narrative and business case, production of final external budget (EUR 3,2 million).

Consultant: Nick Peacock

Woord en Daad – Water Pricing for Sustainable and Inclusive Growth, Ethiopia, 2018 – funding approved by RVO Sustainable Water Fund (FDW)

Presenting donor requirements and the budgeting process in partners’ kick off workshop, building a format for consolidation, guiding partners and assessing their contributions, production of final external budget (EUR 3,6 million).

Consultant: Nick Peacock

ICCO – The Salt Solution, Bangladesh, 2017 – funding approved by the Dutch Postcode Lottery

Advice, coordination, development of a format for the budget, assessing and consolidating partners’ contributions, and production of the final external budget (EUR 2,1 million).

Consultant: Nick Peacock